Securely storing business documents is vital to any company. Customer files, past HR documents, and even financial documents must all be kept for several years due to legal requirements.
Physical storage not only uses valuable real estate, it also makes information retrieval very challenging. Necessary documents may be incorrectly filed, damaged, lost or incomplete.
Therefore™ information management software enables documents to be digitally archived, securely stored and deleted once the legally mandated time period has expired. Documents can be scanned and automatically saved and indexed. Once the document has been entered into the system, it can be electronically sent to the correct employee for review and validation using the easy-to-install workflow module.
By electronically archiving information, companies of all sizes can achieve the following benefits:
Decreased costs
Businesses can cut photocopying and storage costs and decrease errors related to manual indexing.
Faster processing
Workflows automatically route documents to the correct employee; completing tasks isn’t dependent on a single employee’s memory. Tasks that aren’t processed in time can be escalated to the relevant manager, and employees can be reminded of impending due dates with automatic email reminders.
Mobile access
Archived documents can be found, read, and processed on the go using the Therefore™ Mobile App.
Compliant archiving
Securely store all documents, maintain compliancy standards, and delete documents once the legally mandated time period for storage has expired.
Source : therefore.net
